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Last Updated
July 2025
Board Size
7 Members
Term Length
2 Years
Version
1.0 Draft
Status
Under ReviewChief executive officer and primary spokesperson
Primary Duties:
- Lead board meetings and general membership meetings
- Represent the club in external communications
- Oversee strategic planning and goal setting
- Appoint committee chairs with board approval
- Serve as primary contact for legal and regulatory matters
Requirements: Must be a member in good standing for at least 6 months
Second-in-command and succession planning
Primary Duties:
- Assist president in all duties
- Preside over meetings in president's absence
- Oversee committee activities and coordination
- Lead special projects as assigned
- Prepare for presidential succession
Requirements: Must be a member in good standing for at least 6 months
Record keeper and communications coordinator
Primary Duties:
- Record and maintain meeting minutes
- Manage official club correspondence
- Maintain membership records and bylaws
- Coordinate board communications
- Ensure compliance with record-keeping requirements
Requirements: Must be a member in good standing for at least 3 months
Financial oversight and budget management
Primary Duties:
- Manage club finances and banking
- Prepare and present financial reports
- Oversee dues collection and tracking
- Maintain financial records and receipts
- Coordinate with accountant for tax filings
Requirements: Must be a member in good standing for at least 3 months
Member recruitment and retention
Primary Duties:
- Oversee membership application process
- Coordinate new member orientation
- Manage member benefits and communications
- Track membership statistics and trends
- Develop member retention strategies
Requirements: Must be a member in good standing for at least 3 months
Tournament and social event coordination
Primary Duties:
- Plan and coordinate tournaments
- Organize social events and gatherings
- Manage event budgets and logistics
- Coordinate with external vendors
- Track event attendance and feedback
Requirements: Must be a member in good standing for at least 3 months
Club space and equipment management
Primary Duties:
- Oversee facility maintenance and improvements
- Manage pinball machine inventory
- Coordinate repairs and maintenance
- Ensure safety and compliance standards
- Plan facility expansion and upgrades
Requirements: Must be a member in good standing for at least 3 months
Election Process
Board members are elected by the membership at annual meetings
Elections held annually with staggered terms to ensure continuity
Term Limits
Board members serve 2-year terms with option for re-election
Maximum of 3 consecutive terms (6 years total) for any position
Meeting Requirements
Board meets monthly with additional meetings as needed
Quorum requires majority of board members present
Decision Making
Decisions made by majority vote of board members
Tie votes broken by president's vote
This board structure is designed to comply with 501(c)(7) requirements and Ohio nonprofit law. All board members must be club members in good standing. The structure may be modified by membership vote as outlined in the bylaws.